About ASK US Positive Children, Adolescent and Youth Association
ASK US Positive Children, Adolescent and Youth National Association is recently established as National association of HIV positive children, adolescents and youth registered and licensed on September 14, 2021 by Agency for Civil Society Organizations of Ethiopia. It is an indigenous, non-political, non-religious, non-profitable humanitarian and development association. ASK US envisages HIV/AIDS free society and empowered HIV positive youth capable of leading and affirming their economic and social benefits. Currently ASK US is working on HIV prevention, treatment, care and support programs as well as on policy and legal backdrops related to gender inequality and human rights issues caused due to HIV/AIDS. It has more than 700 HIV positive adolescent and youth members as well as beneficiaries and is working on their social, economic, physical and health wellbeing. ASKUS is currently working with different local and international partners. ASKUS currently implements CSO Capacity Building and Combination HIV Prevention for KPPs with ISHDO with a grant received from Global Fund/GF/ through Ministry of Health
Job summary
The Administration and Finance Coordinator, under the supervision of General manager of ASKUS, will coordinate and mange financial, HR and material resources of ASKUS, and will be responsible for the overall controlling of ASKUS finance budget, HR and material planning, reporting. He/she will support the finance and HR personnel, and also the management of ASKUS by offering insights advise on finance, HR and property management that will allow them to make the best decisions for the organization.
Duties and responsibilities
Financial Management
Plan and coordinate the activities related to the annual budget and monthly forecasting process.
Provide financial reports and interpret financial information to managerial staff, Donor and Government stakeholders while recommending further courses of action and communicating significant variances on a timely basis, including coordinating adjustments when needed
Advise on financial activities and provide strategies that the organization should take
provide financial training and guidance to program staff and partners
Participate in ongoing analysis, forecasting and review of project expenses
Check and control the financial sustainability of the organization.
Analyze the budgets & actual performance compared to the organization plan.
Develop good trends and forecasts for the organization finances.
Conduct reviews and evaluations for cost-reduction opportunities.
Oversee operations of the finance department, set goals and objectives, and design a framework for these to be met.
Manage and intensively participate in preparation of the organization’s budget.
Liaise with auditors to ensure appropriate monitoring of organization finances is maintained.
Match with various other departments/programs, discussing organization financial plans and agreeing on future paths to be taken.
Track the transfer of funds and manage accounting and finance records, including developing tracking, and monitoring all financial project activities, and maintaining current project expense data.
Ensuring compliance with all donor and home office procedures.
Draft quarterly and annual financial reports on the financial status of project expenses and budget information and submit to approval
HR and Property Management
Oversee, coordinate and plan, HR need and administration of the organization
Plan and coordinate property, logistics and procurement need of ASKUS in line with ongoing projects
Other duties as assigned by supervisor.
Reports to: General Manager, ASKUS
Duty station: Addis Ababa ASKUS Head Office
Job Requirement
Required education and work experiences
Minimum Eight years of experience as a Admi and Financial Manager preferably in the NGO sector
Master’s degree in finance, accounting, management, business administration with 6 years’ experience and at least she/he works 2 years in admin and finance Or BA degree in in finance, accounting, management, business administration with 8 years’ experience and at least she/he works Two years in Admin and Finance)
Proficient user of finance software
Strong interpersonal, communication, and presentation skills
Able to manage, guide and lead employees to ensure appropriate financial processes are being used
A solid understanding of financial statistics and accounting principles
Working knowledge of all legal legislation and regulations
Professional qualifications will be considered a plus
Able to work under stress and deliver results timely
Effective verbal and written communication skills, able to effectively interact with different levels of the organizational bodies.
Able to manage multiple projects with varying but stringent deadlines.