Building Administrator

Job Description

Company Profile

Everything starts from an idea. But every idea might not see the daylight of success without hard work and diligence. 15 years ago, Horra Trading was just an idea in the mind of Mr. Adem Kedir who meticulously worked day and night to turn it into a reality in 2005, basing himself on his extensive skill and knowledge in coffee and coffee trade.

Mr. Adem Kedir’s coffee trade career started as the succeeding generation from his grandfather Mr. Abbahawa and his father Mr. Kedir Hadjji Hassan in Ethiopia. As the third-generation successor of the family coffee business, Mr. Adem has made the leap from his involvement in traditional and domestic coffee market to international coffee trade by forming his own business entity by the name of Horra Trading in 2005.

What was started as a simple trading business entity in 2005, Horra Trading has made it possible to create diversified businesses under Horra Corporate Group. Currently, Horra Corporate Group business portfolio includes coffee and oil seeds export, coffee plantation, automotive assembly, import and distribution, manufacturing, real estate development and transit and forwarding.

Currently, Horra Corporate Group is led by the CEO, Mr. Adm Kedir, and by qualified and experienced professionals, with 450 permanent staff members and 800 temporary workers working in the corporate office and in different business units.

Horra is currently looking for a talent who is ready to share our dreams and be on the same boat to navigate through out the dynamic business world with promising a glowing opportunity to craft a desirable career map for talents

Purpose of the Job:

An ideal Building administrator is responsible for performing administrative and clerical duties for real estates and property of the organization. A Building Administrator preparing contracts, processing documents, administering payments, and resolving rent discrepancies. A property administrator also handles calls for regular maintenance of the property, ensuring the safety and security of the premises and negotiating maintenance services with contractors Property administrators coordinate with prospective clients to inform them about the property and to give a better view of the location. They assist in preparing contracts, processing documents, administering payments, and resolving rent discrepancies. A property administrator also handles calls for regular maintenance of the property, ensuring the safety and security of the premises and negotiating maintenance services with contractors.

Main Duties and Responsibilities

• Manage third party services including cleaning, plumbing, electrical, landscaping, specialty vendors, and contracts;
• Check and monitor the physical condition, general upkeep, and cleanliness of the building. its surroundings and its facilities;
• Ensure proper and judicious usage of all utilities of the Building's electricity & water, especially those within its jurisdiction;
• To coordinate with custodial workers, personnel of the building, and of such other pertinent offices necessary for the effective performance of their duties and responsibilities;
• Immediately report electrical problems to the supervisor for immediate action. Such problems may be defective lighting facilities (e.g., busted electric bulbs, malfunctioning fluorescent lights), open or dangling wires, electric fans which are not properly functioning, etc;
• Respond promptly and professionally on customers' inquires/complaints relating to utility facilities;
• Identify and provide a prompt solution to any problems concerned with facilities by collaborating with stakeholders;
• Oversee gate and key management of concerned compounds;
• Understand utility facilities-related needs and provide solutions to relevant stakeholders;
• Develop and maintain operational data related to all utility payments and collection;
• Confer with appropriate business units to ensure the collection and payment activities related to utility services provided for the properties;

• Build and maintain relationships with utility providers agencies and private maintenance contractors;

• Monitor the operating status of utilities by observing control system parameters, distributed control systems, switchboard gauges, dials, or other indicators;
• Ensure functionality status and performance of utility equipment;
• Perform other activities as required.

Job Requirement

• Bachelor's degree in business or related field;
• Equivalent experience minimum three (3) years' relevant experience in real estate or an administrative role;
• Experiences in services, administrative support, real estate administration, or construction project management is crucial;
• Fluency in Amharic and English, written and verbal is mandatory.

Required Skills

• Excellent organization, time management, attention to detail, and communication skills are valuable;
• Ability to multitask and prioritize;
• Excellent oral and written communication skills;
• Ability to work independently and as part of a team;
• Customer service oriented;
• Detail-oriented;
• Ability to handle stressful situations with ease;
• Show problem-solving and analytical skills;
• Ability to identify and resolve problems;
• Demonstrable understanding and application of insurance principles and processes.