Provide administrative support: Assist in managing day-to-day administrative tasks, including scheduling appointments, coordinating meetings, making travel arrangements, and maintaining calendars.
Handle correspondence: Manage incoming and outgoing communications, including emails, phone calls, and mail. Respond promptly and professionally to inquiries and redirect them as appropriate.
Maintain records and databases: Establish and maintain organized filing systems, both physical and electronic, to ensure easy retrieval of information. Update and maintain databases, spreadsheets, and other documents as required.
Coordinate meetings and events: Prepare meeting agendas, take accurate minutes, and distribute them in a timely manner. Arrange and coordinate logistics for meetings, conferences, and events, including booking venues, arranging catering, and coordinating audiovisual equipment.
Perform general office duties: Order and maintain office supplies, handle incoming and outgoing mail, maintain office equipment, and ensure a clean and organized work environment.
Assist with financial tasks: Process expense reports, reconcile invoices, and assist in budget tracking. Collaborate with the finance department as needed.
Support team members: Assist colleagues with administrative tasks, including drafting and proofreading documents, preparing presentations, and organizing team events or activities.
Uphold confidentiality: Handle sensitive information with utmost discretion and maintain strict confidentiality in all matters.
Stay updated and informed: Stay informed about organizational policies, procedures, and initiatives, and maintain knowledge of industry trends and best practices related to administrative support.
Performs other duties assigned by the Supervisors.
Job Requirement
BA Degree or Diploma in Secretarial Science and Office Management or related fields with Two years and above experience in the related area as an Admin Assistant
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Strong written and verbal communication skills.
Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment and software.
Attention to detail and accuracy in completing tasks.
Ability to handle sensitive information with confidentiality and discretion.
Strong interpersonal skills and the ability to work well within a team.
Flexibility and adaptability to handle changing priorities and work in a fast-paced environment.
