Finance Manager

Job Description

Short Description of the company

Shayashone is an emerging business engaged in agribusiness advisory/consultancy services, manufacturing and distribution, commercialization of social impact products and import and export. Recently, the company has expanded its portfolio to education sector on a project with a development organization.

Short Description of the Position

Shayashone PLC is currently seeking a skilled and experienced finance manager to join our team. As the finance manager, you will play a pivotal role in overseeing the financial operations of the company. Your responsibilities will include financial planning, budgeting, and forecasting, as well as analysing financial data and generating reports to provide strategic insights for senior management. You will be responsible for managing cash flow, implementing risk management strategies, and ensuring compliance with financial regulations. Additionally, you will collaborate with internal teams, external auditors, and financial institutions to maintain strong financial controls and drive the financial health and success of the organization. The finance manager reports directly to the Commercial Business Operation Manager and will be based in Addis Ababa.

Key Roles and Responsibilities

A.     Financial Control and Compliance

• Ensures all expenditures comply with requirements of the project Financers and Regulatory requirements as well as adhere with the Consolidated SYS policy and procedural Manuals.
• Verify correctness of cost/expense documents and ensure that payment requests are sufficiently supported by source documents and required authorizations are in place. S/he shall also be responsible effect all payment request in time.
• Responsible for accurate and timely posting of all financial transactions within SYS and ensures the application of proper accounting controls and uniformity with financial regulation, rules and policies and procedures.
• Responsible for all financial and management reports (reconciliation, cash flow analyses, balance sheet and fund utilization etc) for SYS (monthly, quarterly and annually) and ensure proper reconciliation of accounts on time in full.
• Responsible for preparation of annual Financial Statements including Statement of financial position, Profit and Loss account , Statement of cash flows for external Stakeholders ( Shareholders, Tax Authority and financers).
• Ensures statutory tax obligations (VAT, Withholding and employee income tax, Annual Profit Tax and others) are timely and accurately settled. S/he shall also be responsible for Coordinating annual external audit of the Company.

B.      Treasury and Risk Management

• Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations. 
• Ensures compliance related to advance payments, credit terms, and use of bank payment instruments.
• Responsible for Cash flow planning and management to ensure adequate Liquidity, Working Capital, Capital Structure and financing requirements.
• Evaluate/appraise potential investment opportunities advice Management for potential outcomes.
• Forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate SYS to future spending.
• Prepare payment request and ensures that appropriate balances are maintained to facilitate grant implementation.
• Ensures the development and implementation of a plan to minimize the Company foreign exchange risks, Interest rate risks and other Business and Finance risks.
• Responsible for timely collection of contractual and other receivables.

C.      Budget and management Reporting

• Provide all the necessary data for annual budgeting on time and in full.
• Conduct budgetary reviews, comparing actual expenditures against the budget, analyze variance and Provide insight to management and partners.
• Collaborate with the Systems (SYS) department to ensure proper accounting and procurement of goods and services, adhering to relevant rules and regulations.
• Deliver timely and accurate financial reports, Management accounts and KPIs for management of the Company.
• Take a leadership role in managing the finance team, providing training and coaching to enhance skills in accounting, reporting, and internal control. This includes supporting business functions, branch offices, logistics, and administrative staff.
• Conduct timely performance reviews and facilitate discussions on performance and career development options for the team.
• Provide proper supervision and guidance. Additionally, support team members in pursuing their career plans and achieving desired results.
• Assist SYS in accounting and procurement of goods and services in line with rules and regulations.

D.     Team Management

• Set clear objectives and financial targets for your team. Ensure that these goals align with the overall organizational strategy and financial objectives.
• Recruit, train, and develop a skilled and motivated finance team. Foster a positive work environment and encourage collaboration and teamwork.
• Assign tasks and responsibilities to team members based on their skills, expertise, and development needs. Ensure that workload is balanced and deadlines are met.
• Regularly assess the performance of individual team members. Provide constructive feedback, recognize achievements, and address any performance issues.
• Foster collaboration with other departments such as operations and sales, to ensure smooth financial processes and accurate financial reporting. Coordinate with other managers to align financial goals and strategies.

Key Working Relationships

A.     Internal

• Coach finance and non-finance team
• Communicates with staff of all business functions and sister companies. 

B.      External

• Occasionally Communicates with partners
• Represent SYS with Banking Managers, local government staff (taxation and regulation related) and External Auditors.

Duty station:                              Addis Ababa

Type of employment:                Indefinite

Preferred Age Range:               28-40 years

Reports to:                              General Manager

Application deadline:                 September 20, 2023

Benefits and compensation

Negotiable and attractive package

Job Requirement

• Leadership and Management Competences
• Excellent communication and facilitation skills
• Ability to build a shared vision on the financial system serving the SYS requirements.
• Mastery in demonstrating personal effectiveness and delivering results in teamwork
• Outstanding skills in planning, organizing and reporting 
• Strong analytical and critical reasoning and problem solving
• Good understanding of cross-cultural working practices.
• Being proactive and regularly seek to identify and communicate potential problems and propose solutions to the appropriate level of management.
• Ability to perform under stress with minimal supervision and able to handle multiple tasks at a time in calm and organized manner. Have an attitude stimulating integration of diversity and inclusiveness

Technical Competences

• Ability to develop, design, implementation and monitoring of financial systems of multiple business functions.
• Strong quantitative analyses skills 
• Ability to coach junior accountants and the other financial staff of the projects and partners. 
• Able to manage and report on financial project data and make projections for the future based on different business models.
• Ability to link the financial results to strategic choices for SYS. 
• Ability to understand contract and procurement procedures and align finance operations in accordance.

Education, work experience and language

A.     Education

• BA or Masters in Accounting, Finance and Management Accounting and related fields. ACCA Certification is a plus.
• At least 6 years of hands on experience in accounting and finance and at least  2 years  in Supervisory Position. Knowledge of finance in development cooperation in agricultural development and agribusiness or project management is a plus. 
• Extensive experience in working with computerized accounting systems, standard spread sheet and database programs.
• In-depth knowledge of International Financial Reporting Standards (IFRS) and Tax regulation is a must.

Proficiency in Spoken and Written English and Amharic languages is a must.