Assistant Admin Manager

Essential Duties and Responsibilities:

The Admin Supervisor will coordinate and control the company’s cleaning, Office maintenance, transport, liaising and other services that fall under Admin responsibilities

Ø  Plan, prioritize, assign, supervise, review and participate in the work of staff  responsible for facility maintenance.

Ø  Ensuring that the best cleaning service is delivered to all areas of the Office.

Ø  Oversee effective implementation of company’s fleet and other utilities Management.

Ø  Develop procedures for users on proper handling and utilization of vehicles.

Ø  Follow up the annual registration and inspection of vehicles.

Ø   Monitor the proper allocation and utilization of vehicles and fuel consumption.

Ø   Coordinate vehicles maintenance and repairs including regular servicing.

Ø   Monitor insurance coverage for new vehicles and renewal for existing one.

Ø   Follow up the annual registration and inspection of vehicles.

Ø    Work with Line Managers to report problems, solutions, and costs associated with utilities.

Ø   Develop and maintain a relationship with all contactors and vendors ensuring efficient facility operations.

Ø  Liaise with public utilities (water, power and telecom services) to ensure continuous service provision

Ø   Monitor timely bill settlement for external service providers.

Ø   Maintains cleanliness and serviceability of facilities and equipment as assigned.

Ø   Performs various general office support as assigned.

Ø  Ensure that company’s properties are insured, the list of property is updated.

Ø  Lead work space arrangements for staff, configuring office and common areas, and organize furniture and other facilities, repairs and improvements as needed.

Education and/or Work Experience Requirements:

·       BA degree in Management, Business Administration or other business related disciplines

·       At least Four years and above  proven experience on similar roles

·       Good working knowledge of the Microsoft Office suite, in particular Word, Excel and outlook;

·       Excellent written and verbal communication skills. Excellent organization and time management skills with the ability to work independently and to deadlines.