Cashier-Secretary

Job Description

Cheshire Ethiopia is an Ethiopian Resident Charity and invites qualified applicants for the following post፡   

Job Summary: -

Under the direction of the Finance Team Leader, the Cashier-Secretary effects petty cash payments, prepares petty cash replenishment, receives money against the organization’s official receipts and undertakes secretarial services..

Core Duties and Responsibilities:

• Effects petty cash payments, prepares petty cash replenishment
• Receives cash and/or check against cash receipts, deposits collected money in the bank and draw cash from the bank
• Records cash received and deposited on daily basis and prepares collection and deposit reports
• Conduct cross reference bank deposit slips and/or check deposits against cash and/or check receipts to which they relate
• Disburse authorized payments from petty cash after examining the validity of payments vouchers and other supporting documents
• Pays authorized advances for purchases, transportation, etc in accordance with applicable advance forms
• Prepares journal vouchers for any bank transfers.
• Records daily petty cash payments chronologically
• Notify the staff for settlement of previously withdrawn funds and inform same to his/her supervisor for action
• Effects payments for dully authorized purchases of material or services
• Submits reports of receivables and payables as and when requested
• Count petty cash on hand daily and reconcile the balance plus suspense vouchers with the petty cash register balance and inform overage or shortage
• Prepares payroll and effects payments timely
• Handles taxes, insurances fee and other payments and collections on time
• Receives  and records letters and address to the concerned body
• Undertakes any secretarial works.
• Replaces the admin assistance on her absence and undertakes the responsibility.
• Performs any other related duties as assigned to her by the immediate supervisor or Finance and procurement director

Work Unit: Finance and Procurement Directorate

Immediate Supervisor: Finance Team leader

Required Number : 1 

Job Requirement

Qualification, Experience And Skills:

• Diploma or Level II in supply management, ICT, Secretarial   science & Office Management, accounting
• 2/4 years relevant Experience
•  Computer, secretarial and cashier Knowledge 
• Knowledge of Peach tree is an advantage