Office Manager and HR Assistant  -Tigray

Assure HR policies and guidelines are being adhered to, local labor laws are being followed, and appropriate measures, policies, and procedures are in place.  

Assist in recruiting short and long-term support staff and in country travel arrangements, clearances, and hotel reservations for all short-term consultants traveling to the field.   

Assist in coordinating events or conferences that are to be organized by the project.  

Supervise general office administration, human resource management, and the daily needs of office operations, including preparing personnel documents, and other administrative responsibilities and make sure project practices are in line with the policy and procedure manual  

Supervise drivers , administer log sheet and Cleaners to effectively accomplish and manage the administrative workload to maintain smooth operational functionality of the office.   

Initiate and coordinate any necessary administrative cooperation between the Addis Ababa office, the field offices, and/or the home office.   

Assist as directed in the provision of rapid, efficient, and effective coordination on any emergency employee situation that may arise.   

Maintain schedules and calendars for office staff, Schedule and confirm appointments.  

Prepare letters and documents and manage a filing system.   

Support the Regional Program Manager and HR Coordinator in Addis Office with duties as assigned.  

Proper care and maintenance of office stock items.   

Maintain receipt, record and withdrawal of the stockroom.   

Inspect deliveries for damage and discrepancies and report to immediate supervisor and respective staff.   

Manage office supplies and stock items.   

Ensure adequate record keeping and manage all documentation to confirm proper stock level and maintain Inventory control.   

Handle flight and hotel reservation services as requested and settle payments with appropriate supporting documentation.   

Handle petty cash and monthly working budget and make disbursements timely against written orders or authorizations; confirms that petty cash payment voucher and supporting documents are complete before effecting payments.    

S/he is responsible in handling payments, such as per diem to  participants of training/workshops, travelling to the different sites as required.