Procurement and Contract Manager

Job Description

Essential Duties and Responsibilities:

1.       Procurement Planning:

a.       Collaborate with program teams to develop and implement procurement plans in alignment with program goals and budgetary requirements

b.       Identify procurement needs and prepare procurement schedules.

2.       Vendor Management:

a.       Establish and maintain relationships with vendors and suppliers.

b.       Negotiate terms and conditions for contracts, ensuring cost-effectiveness and compliance.

3.       Contract Administration:

a.       Administer contracts for goods, services, and works, including the preparation of contracts, amendments, and extensions.

b.       Ensure contracts are in compliance with legal requirements and organizational policies.

4.       Procurement Execution:

a.       Oversee and coordinate the procurement process, from supplier identification to contract award

b.       Ensure adherence to procurement laws, regulations, and internal policies.

5.       Budget and Cost Control:

a.       Assist in managing procurement budgets and tracking expenditures.

b.       Identify cost-saving opportunities and ensure procurement is within budget limits.

6.       Risk Management:

a.       Identify procurement-related risks and develop strategies for risk mitigation.

b.       Collaborate with the Program Finance Manager to ensure compliance with relevant laws and regulations.

7.       Quality Assurance:

a.       Monitor and evaluate vendor performance to ensure the quality and timeliness of deliveries.

b.       Address and resolve any vendor performance issues.

8.       Documentation and Reporting:

a.       Maintain accurate and organized procurement records, including documentation of contracts and vendor communications.

Job Requirement

Job Requirements:

Education

·         Master's degree in procurement, contracting, business or a related field.

Experience

·         5+ years of experience in procurement and contract management, with a strong understanding of procurement regulations

Competency/Prerequisites:

·         Strong negotiations and contract management skills

·         Familiarity with procurement software and tools

·         Detail orientated with excelled organizational skills.

·         Excellent communication and interpersonal skills.