Call for consultancy service to conduct salary and benefit survey.

Job Description

Horn of Africa Evangelical Mission Engagers (HOAEME) is looking for a firm to conduct a salary scale survey from churches, mission organizations, and Para ministries in Ethiopia. The survey will be used to develop a revised salary scale that is more competitive and attracts and retains competent professionals. The survey will also be used to ensure that HOAEME is paying a fair salary to its staff, especially its most junior staff.

Specific Objectives

The specific objectives of the salary and benefits survey are to:

Conduct a comprehensive review of the existing salary scale, analysis, and benefits of HO-ME staff.

Prepare a revised salary scale based on the market data and propose a revised scale.

Prepare implementation guidelines for the different pay level options that will address pay inequalities and disparities among job holders in similar and different department/section of the organization.

Specific Activities

• The specific activities that the firm will need to undertake include:
• Review of relevant internal/human resources documents of HO-ME, that guides remuneration including job descriptions, organogram, existing salary scale, job grading/classification, benefits policy.
• Undertake market survey among selected comparators which will be identified based on related factors with HO-ME i.e., staff size, annual budget, portfolio size, geographic location, etc.
• Gather data from comparator likeminded organisations that are identified as comparators during the salary and Benefits revision process and from senior staff comments and opinions basing the specific challenges at different operational locations.
• Revise and summarize market inflation and cost of living data published by the government.

• Analyse the relevant market data and provide market value findings/results for each benchmark positions. Indicate also total cost of employment for each position.
• Compare and contrast the findings with the current pay levels of HO-ME for benchmark positions.
• Based on market analysis and existing HO-ME’s salary scale and benefit packages identify areas that require revision and those that are in line with the market.
• Present findings for HO-ME Senior Management Team, obtain feedback and construct revised salary and benefit structure.
• Recommend minimum of two or three scenarios of salary level based on market data, cost of labour and inflation trends of the country and other relevant factors.
• Present draft report with recommendations to HO-ME Senior Management Team and Board of Directors for review consultation with justifications and rationales behind the recommendations to then incorporate feedback consent/decisions.
• Incorporate feedback in the revised salary scale and produce final report.
• Submit source documents used and final report in hard and electronic forms.
• Maintain confidentiality of information accessed from HO-ME and the comparable organizations through the survey.
• Use the information gathered for the intended purpose only.

• Expected Output
• The expected key outputs of this consultancy service are the following:

Summary of key findings from the review.

Summary and analysis of salary and benefits survey from comparable market in comparison with HO-ME with clear identification of areas that require revision/change and others that are in line with the market.

Presentations to Senior Management team and Board of Directors on the draft analysis report of proposed salary and benefits structure (with details of Salary scale, grading, classification, steps, etc.) with a minimum of three scenarios by incorporating implementation guidelines.

Develop communication and execution plan to all staffs.

Final comprehensive report including market survey finding, analysis, recommended salary and benefit structure incorporating feedback from management team of HO-ME and Board of Directors and including implementation guideline with a proposal for maintenance and future reference of the system.

Submit reports electronically and in hard copy in the number of 3 copies. The write-up of the report must be in English.

Job Requirement

The evaluator(s) should be a firm consultant(s) with the following expertise:

• Minimum postgraduate in HR or relevant field of study
• Availability of expertise and demonstrable previous practical experience (at least eight years) of conducting salary and benefit surveys, job evaluation, and developing salary scale for faith-based organizations in Ethiopia (attach testimonials and relevant documents)
• Excellent communication and analytical skills.
• Commendable report writing skills.
• Familiarity with labor market issues
• Proficiency in English, both in speaking and writing.
• Certificate of excellence for successfully conducting salary and benefit survey for comparable faith based in the last five years.
• Copy of renewed trade license, tax-created registration certificates, etc.
• Three references