Grants and Compliance Manger

Job Description

Internal/External

Job summary 

Under the supervision of the Chief of Party, the Grants and Compliance Manger will work closely technical staff, and ISHDO Head office staffs to ensure grants are channeled properly to FFHPCT implementing partners and compliance issues are addressed as per the donor rules and regulations. The position holder as well ensures project resources is effectively and efficiently used in order to achieve project objectives and results.

The position supervises the grant and compliance Specialist, and ensures grant and compliance related information of Implementing partners is provided to project leadership on regular bases based on evidences, including ISHDO head office for timely decision making. The Grant and compliance manager must ensure that grant utilization of project implementation is done in an environment of strong controls and that the project complies to ISHDO and USAID rules and regulations. S/He will ensure appropriate systems and procedures (cash management, vendor payments, budgeting and forecasting, procurement, property management, grants management and other related financial and operational tasks) are in place to ensure that the project operates efficiently, using resources effectively and within the budget of the project. 

Job responsibilities

• Ensure the highest level of integrity in the management of grants, to include proper adherence to ISHDO and USAID policies and procedures.
• Develop grant documents in compliance with USAID requirements, using ISHDO standard templates and working closely with the ISHDO Management team to execute quality agreements.
• Establish and Utilize ISHDO’s Sub award Management System and accounting system for sub award issuance and management. Ensure that all required documentation is uploaded and stored as per ISHDO policy.
• Oversee budget management of project’s sub grants pool, working with the Finance team. Work closely with the Finance team to ensure accurate and timely disbursement and liquidation of sub award expenses.
• Ensure timely training of sub grantees and ISHDO staff to understand and comply fully with ISHDO and USAID requirements. Develop training materials and carry out regular trainings with grantees.
• Ensure that office systems for grants administration are maintained and that regular reports are provided to ISHDO head office and Donor as required.
• Assist in the Development and/or updating of the Grants Manual so it’s in compliance with USAID and ISHDO guidance, policies and procedures.
• Support closeout of awards, including preparation of final inventories, property disposition, etc.
• Lead the capacity building of partners in grant management and USAID rules and regulations
• Responsible for monitoring and reporting on the implementation of the sub awards fund;
• Support the management of sub awards that will be awarded under the activity
• Review advances payments to sub awardees; and also ensure that the advances to sub awardees are liquidated in a timely manner.
• Resolve grant compliance issues that arise with sub grantees by arranging for technical support from the ISHDO Grant and Compliance team.
• Take the lead in monitoring timely local grants closure – engaging both finance and program staff well in advance of closure deadlines and advising on issues related to staffing, disposition and reporting.
• Perform other duties assigned by supervisor

Reports to : Chief of party

Job Requirement

Required education and experiences

• A minimum of Master's degree in Business Administration, Accounting and Finance and other related professions with Eight years of experience
• Five years of experience in Grant management, experience in direct grant administration and compliance issues
• Strong familiarity with managing USAID cooperative agreements and sub-grants
• Ability to efficiently coordinate and manage field offices and field teams and to create and/or maintain systems and procedures for managing Grant with many implementation sites, partners and beneficiaries.
• Demonstrated experience with multi-partner programs and working with local organizations.
• Demonstrated and progressively increasing experience in designing, implementing and managing complex grant projects involving multiple partners
• Management experience with a USG cooperative agreement and PEPFAR is highly desirable.
•  Experience with USAID processes and procedures, rules and regulations required.

Personal skills 

• Strong analytical and problem-solving skills, with ability to make sound judgment and decisions and offer innovative solutions.
• Ability to maintain and manage strong relations, both internally and externally.
• Good presentation and facilitation skills.
• Proactive, resourceful, solutions-oriented and results-oriented.
• Excellent written and verbal communications skills in English language
• Skills in MS Windows and MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications, information management systems, accounting system