Program Coordinator -Emergency

Job Description

Cooperazione Internazionale (COOPI) is an international Italian NGO established in 1965. Since its establishment, COOPI has been undertaking activities to help and empower the poor and needy in different countries. COOPI Ethiopia started its operation in 1995 and has been primarily implementing emergency, relief and early recovery programs in water hygiene and sanitation, food security and livelihood, nutrition and protection sectors.

COOPI is currently implementing 10 projects in Ethiopia focusing on WASH and Livelihood managing 7 field bases and a staff of over 100 employees.

COOPI is looking for qualified and competent Program Coordinator-Emergency to be based in Addis Ababa.

Position: Program Coordinator-Emergency

• Number required: One (1)   
• Duty Station: Addis Ababa

Duties and Responsibilities:

Key Activities/Responsibilities

Planning

·         Prepare or consolidate the agreements with the regions.

·         Organize the internal grant opening meeting at the beginning of every grant

·         Prepare the M&E plan for all projects according to Log Frames, with the support of the MEAL Co.

·         Receive, review, consolidate and share monthly plans for activities implementation:

Implementation

• Support the PM when needed to solve managerial issues faced and link with administration and operations department (logistic, HR, transport, procurement, etc.)
• When needed report and link urgent issues to the Head of Programs (HoP), Emergency Response Lead (ERL) and Head of Mission (HoM). 
• Rise all issues derived from PM and Technical team in the weekly problem solving meetings every Monday morning
• Support the PM in overseeing the project implementation remotely on the day to day tasks.
• Organize ad-hoc monitoring field visits with the advisory group.
• Support the PM for the overall follow up of all contractors and IP
• Validate project M&E data and maintain the M&E database. Use and share data to enhance internal learning within the Programs department. Organize COOPI filing and learning for project development.
• Conduct monitoring field visit to the project’s bases.

Reporting

• Revise and approve monthly report and share them with the ERL.
• Receive and analyse project preppy and compare them with the monthly reports.
• Report any gap or challenges based on the activity report and project preppy.
• Request for ad-hoc inputs from the PM. If needed request weekly reports.
• Prepare the monthly priority tab based on monthly reports and project preppy.
• Maintain the project reporting table and advise the PM on the required reporting.
• Consolidate all required draft reports using data from M&E, monthly reports and technical reports received by the PM.
• Require support from the advisory group for any technical aspects related to the reporting.
• Ensure that all the reports are submitted to the HoP for final delivery to the donor or HQ.
• Lead in organizing grant closing meetings for every closed grant. Actions points are taken and included in the planning for department file.

External Coordination

• Attend federal cluster meetings when required from the ERL and HOP, and report information gathered during the meetings
• Prepare all reports requirements from clusters of operation (4/5Ws, ad-hoc, etc.)
• Provide inputs to the Programs department in the definition of the country strategy

Project development

• Standardize the collection of information from stakeholders and PM.
• Ad-hoc inputs are provided for proposal development

Perform any other duties assigned by the supervisor.

Job Requirement

Qualification and Experience

·         Academic Degree in WASH and/or Agriculture as well as in other relevant sectors

·         A minimum of 10 years of relevant working experience

·         Proven capacity to work in a team is essential. Experience in managing staff.

·         Knowledge of humanitarian standards and protection principles

·         Respect of humanitarian principles; ability to work in relocate areas

·         Previous experience working in INGO.

·         Experience facilitating relationships between Nongovernmental organization and government.

·         Ability to work well within a team and take responsibility to deliver results.

·         Fluency in written and spoken English, Amharic and knowledge of the local language is an advantage

·         Excellent interpersonal, communication and presentation skills

·         Knowledge of working area will be preferable

·         Respect culture; believe of diverse ethnic and traditional set up.

Preferred:

·         Experience in liaising with governmental/local authorities, IOs and NGOs.

·         Demonstrated ability to work in stressful environments and under pressure.

Application Deadline: November 21, 2023

Salary: Based on Organization Salary Scale.

Duration of the contract: Six months

Duty starting date: As soon as possible