Front Desk Officer

Job Description

Unilever is an organization committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! 

Job Summary / Responsibilities:

• Perform office administration and clerical duties.
• Operate telephone switchboard and answer and transfer calls.
• Take messages and communicate to appropriate employees.
• Greet visitors and escort them to the appropriate person.
• Respond to visitors’ questions professionally and courteously.
• Sort and distribute incoming mail and hand mail going mail.
• Place outgoing calls and conference calls as needed.
• Draft, review, and proofread office documents.
• Perform basic data entry when needed.
• Operate and maintain office machines including printers, copiers, and fax.
• Maintain the reception area clean and organized.
• Ensure compliance with company rules and regulations.
• Making travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations. 
• Assist in issuing guest passes and employee ID cards.
• Assist in making meeting room reservations, catering arrangements, and travel.
• Control the daily vehicle’s fuel card usage and vehicle fuel consumption.
• Manage the daily vehicle dispatching as per the request from departments.
• Monthly raise PO to vendors for services like fuel, car rentals, and other service level agreements. 
• Facilitate monthly payment requests for vehicles fuel, car rent, and other service level agreements with vendors.

Job Requirement

• Graduate degree
• 1 or more years of proven experience in a similar role.
• Excellent organizational and multi-tasking abilities.
• Strong knowledge of MS Office programs.