Head Facility Management

Job Description

Purpose statement: To manage the provision of facility services including security, cleaning, gardening, utilities, and general maintenance to contribute to the smooth and efficient running of facilities.

 Duties and Responsibilities: 

• Supervises and ensure that adequate provision of water, power, and communication services are provided in company work units.
• Manages the maintenance of company office and factory buildings, and other infrastructure.
• Coordinate the setup and maintenance of dining rooms/cafeteria for staffs, conference room and the assembling/disassembling of office furniture/equipment.
• Managing and leading change to ensure minimum disruption to core activities, due to failure of facility services.
• Liaise with public utilities (power, water) and telecom service to ensure continuous service provision.
• Coordinates and ensures proper recording, use and timely maintenance of the facilities, building and equipment as per the policies and procedures thereon.
• Plans and prepares budgetary requirements of equipment, materials, maintenance of property and general service.
• Ensure utility services are there as appropriate and also ensures that monthly payments are done on time.
• Ensure all the required materials for cleaning & gardening are available on time.
• Prepare requirement of security service, defining security zones, participate in the bid process to select service provider and manage service provider performance.
• Conduct regular meetings with the service provided, site supervisor to identify challenges and resolve issues.
• Ensure timely reporting of security incidents, thefts, alerts to the management.
• Ensure Alemegna and Repi compounds, employees, company properties and facilities are safe at any time.
• Prepare requirement of compound gardening and cleaning service, participate in the bid process to select service provider and manage service provider performance.
•  Ensure proper zoning is made to identify greenery areas and continuously develop the compound to create conducive working environment
• Follow upkeep of compound greenery
• Ensure compound, office, toilets, roads and canteen are clean at all time.
• Plan HR related facilities expansion, new facilities requirement, major repair and maintenance
• Monitor project progress follow up, ensure it is being done per the design and facilitate final acceptance.
• Process payment as per the agreement and ensure quality of the project within the retention period to avoid cost that comes due to construction problem.
• Work with project team or external service providers for the design work
• Ensure all the essential central services such as security, maintenance, cleaning, utilities, gardening, guest house are planned and managed at the expected standard.
• Manages the security service to ensure security and safety of Company property and personnel.
• Supervises and ensure cleanliness of company offices including its premises.
• Manages gardening services facilities.
• Ensure house rent agreement is renewed & payment effected on time.
• Ensure office facilities are fulfilled.
• Responsible for all security matters related to the wellbeing of the employees, movement of vehicles, the organizations properties and activities in the premises of the operation.
• Responds appropriately to emergencies or urgent issues as they arise.
• Undertakes other duties as assigned by her/his immediate supervisor.

Job Requirement

Qualification:

• MA/MSC/BA/BSC Degree in any field of study with a minimum 3/5 years of experience respectively is in general services, facility management and/or other related activities out of which two years in Head or equivalent capacity.

 Competencies:

• Detail oriented
• Problem solving and analytical skills
• Good communicator and comfortable to work in a team environment.
• Planning and time management
• Strong follow up skill
• Proficient in computer skills
• Incident investigation and prevention skill
• Risk management knowledge