Field Finance Officer

Job Description

German Leprosy and TB Relief Association Ethiopia (GLRA-Ethiopia) is a non-profit international NGO working in the field of TB, Leprosy and other NTDs as well as on Humanitarian aid and Socio-economic rehabilitation and research. With funding received from EHF-OCHA, German Leprosy and TB Relief Association (GLRA) will implement a 12-month project by focusing on improving access and coverage of quality lifesaving Humanitarian response through a multi-sectoral approach in the existing government structure to deliver health and nutrition  service, Multipurpose cash (MPC),) and providing psychosocial support in Limu Woreda. The project will strengthen the capacity of government routine Health service delivery, Acute malnutrition prevention and treatment, and build the knowledge of healthcare providers on the delivery of maternal health, and child health including Immunization, mental health, and psychosocial to ensure the continuity and sustainability of these vital services for IDP returnees.

For this project we are looking for experienced professional who will manage implementation of the project in the project area.  

Job Purposes: 

The Finance Officer is responsible to follow up the financial accounts to be settled on time and reporting; and projects budget follow up by in line with the approved project/organization budget. Thus, lead the accountants and field office finance and administration staff but following and in consultation with and the supervision of the finance team leader or manager. 

Main Duties and Responsibilities 

• Lead accountants and field office finance and admin staff following the finance team leader supervision and leadership.

• Planning, implementing and leading the staffs in the department;

• Planning, implementing and reporting financial performances

• Assist the Finance team leader in the overall cash flow management of the organization

• Coordinating administrative issues of accountants of the finance department and field office finance and admin staff; facilitate supplies based on the needs of the department;

• Following up accounting documents to be settled on time;

• Preparing the general accounting including cost and budget reports/cashbook ledgers…/ at the end of each month and reporting it to the Finance team leader

•  Overseeing the recording of the collection of the organization’s internal revenues by the legal receipts;

• Checking up the presence of the minutes and other legal documents before performing any purchasing activities;

• Following up the performance of disbursements (payments) to be performed on time in their sequences;

• Providing a well-organized financial document for internal and external auditors to be served and used for auditing purposes;

• manage the day to day documentation of financial documents with the right standard

• Assist the finance team leader the assurance of quality finance administration pursuant to the country relevant law and policy, organizations, policy and procedures.

• Reconcile vendor statements and resolve any discrepancies
• Prepare and process payments to vendors, including checks, wire transfers, and cash payments
• Assist with month-end close activities related to accounts payable, including accruals and reconciliations
• Collaborate with other departments to ensure timely and accurate processing of invoices and payments
• Receive properly registered and signed receipt vouchers, payment vouchers, and deposit slips
• Check, code and record each voucher and documents
• Generate and distribute invoices to customers and follow up on overdue payments
• Monitor and track revenue to ensure it is recognized in accordance with accounting standards and report any variances to management
• Assist with month-end close activities related to accounts receivable, including accruals and reconciliations
• Respond to customer inquiries and resolve any issues or disputes
• Process and maintain accurate payroll records for all employees in accordance with internal policies and procedures
• Ensure compliance with all applicable laws and regulations related to payroll processing, including tax laws and labor laws
• Calculate and process payroll deductions, including taxes, benefits, and other withholdings
• Prepare and distribute payroll reports to management and other stakeholders as required
• Reconcile payroll accounts and resolve any discrepancies or errors
• Assist with month-end close activities related to payroll, including accruals and reconciliations
• Prepare payments by checking all supporting documents
• Properly Keep and file all financial documents of the authority
• Perform such other related duties as required.

Duty station:  East Wollega, Limu Woreda

Type of employment:  Fixed term for 1 years

Salary:  As per the approved project budget

REPORTING: To Project Manager

Job Requirement

• BA degree in accounting  with minimum 5 years’ relevant work
• Master degree  in finance management with 2 years’ experience in the field
• Knowledge of online accounting software
• Knowledge of local language Afan Oromo and English
• NGO experience desired
• Experience in humanitarian desired
• Excellent interpersonal communication skill
• Knowledge of security situation in the project area