Project Manager

Job Description

German Leprosy and TB Relief Association Ethiopia (GLRA-Ethiopia) is a non-profit international NGO working in the field of TB, Leprosy and other NTDs as well as on Humanitarian aid and Socio-economic rehabilitation and research With funding received from EHF-OCHA, GLRA will implement a 12-month project by focusing on improving access and coverage of quality lifesaving Humanitarian response through a multi-sectoral approach in the existing government structure to deliver health and nutrition  service, Multipurpose cash (MPC),) and providing psychosocial support in Limu Woreda. The project will strengthen the capacity of government routine Health service delivery, Acute malnutrition prevention and treatment, and build the knowledge of healthcare providers on the delivery of maternal health, and child health including Immunization, mental health, and psychosocial to ensure the continuity and sustainability of these vital services for IDP returnees.

For this project we are looking for experienced professional who will manage implementation of the project in the project area.  

JOB PURPOSES: 

 The  Project Manager is responsible for coordinating the overall implementation of EHF Funded project by integration with Refugee & Returnee Service (RRS) in Internally displaced persons (IDPs), Returnees and host community, development of detailed project implementation plan, development of phased budget, follow up of project implementation, results based monitoring, evaluation and quality assurance, under supervision.  He/She work closely with Oromia Regional Health Bureau (ORHB) and East Wollega Zonal Health Department (ZHD), and Limu woreda health office team to quality of health and Nutrition service delivery for IDPs, Returnee and host community. The project Manager is responsible for Health, Multi-Purpose Cash (MPC) and Nutrition project budget the project budget by which he/she designated as budget holder. S/he is also responsible for project staff management including development of performance objective, continuous follow-up, capacity building and support project officer, and conduct performance appraisal. The project Manager will also provide technical guidance and capacity building support to health facilities staff, RHB, and Woreda Health Offices at the project implementation woreda. S/he will be responsible to document implementation lessons and best practices to improve project implementation as well as inform new business development.

SCOPE OF ROLE

Reports to: GLRA Ethiopia Head of Programme

Staff directly reporting to this post: Project officers, finance officer, Logestic officer and security officer

KEY AREAS OF ACCOUNTABILITY:

Oversight and management of humanitarian emergency programmes

Liaison and work closely with country office before, during and after emergency response in the zone  and IDPs camps by supporting and/or directly managing aspects of implementation of emergency response projects through the response cycle

Coordinate regular management and technical support visits to project sites to support implementation and ensure that programming meets/exceeds international standards and corresponds to work plans and budgets

Work closely with other thematic areas to harmonize humanitarian interventions and ensure minimum standards and integrated approach where possible

Together with relevant GLRA staff and partners ensure project implementation plans, kick off meetings, regular monitoring and reporting in line with delegated Budget Holder responsibilities

Identify challenges in the design or implementation of humanitarian projects and give feedback on the required corrective actions to address them

Project management and operations management

Work closely with the Logistics Team to ensure efficient delivery and support of humanitarian programmes.

In collaboration with Partner, ZHO, woreda Health office (WHO) and the field team develop detail implementation plan for the project for EHF, and other health projects as essential.

Track the progress of the detail implementation plan  against  with scheduled time, budget allocated;

Ensure procurements specified in the project documents are planned, requested, purchased and delivered on a timely manner

Develop monthly plan with project team and conduct regular meetings to review progress of the procurement and logistics

Provide monthly update on project progress and flag any concerns in a timely manner for Head of Program

Manage all activities, resources and assets for the projects under supervision;

Provide hand on support for the project team during capacity building training, review meeting, consultation with local health authorities and advocacy initiatives  ;

 Coach and  mentor the front line government  health office and facility level  staff on the integration of Health, and Nutrition in the existing Health system;

Lead Health Facilities need assessment task and identify type support needed  and oversee  the execution; 

Identify critical issues in the implementation of projects and take the necessary actions to address problems and constraints

Prepare periodic reports on the implementation of project activities as per the requirements of GLRA, ZHO, WHO, regional and specific project donor

Closely work with the GLRA MEAL and Humanitarian aid team to assure implementation quality

Integrate with other project thematic through joint planning ,review performance and sharing lessons

Develop project briefs, which document the project learning and results

Ensure that strategies for phasing out are taken care of during implementation; and project close outs are properly planned and executed

Closely work with partners, RHB, Zonal and Woreda Health Offices for the smooth implementation of the project and for ensuring project sustainability

Leads project activity and budget revisions, prepares justification for request of amendments in keeping with donor regulations and procedures, closely working with the relevant award team to ensure timely action

Ensuring project quality implementation using quality bench mark ;

Represent GLRA in east Wollega zone, woreda health and nutrition sector meetings, cluster and Task forcers 

Budget management

Coordinate and Prepare phased budget based on approved project operation plan (POP)

Manage the current humanitarian grants through organizing monthly meetings to review Budget Verse Actual BVAs; ensure GLRA funds are spent/committed in compliance with the agreed objectives, timeframe and donor regulations

Manage budgets, including monthly review of budget variance analysis, identification of wrong charges and required actions to address/ correct them

Ensure effective and efficient utilization of project budget and other resources for intended purpose; follow up on budget utilization and project expenditure

Prepare/Review and submit for timely donor reports, including development/review and verification of financial reports and confirmation of accuracy and consistency.

Closely work with the finance  team to efficiently monitor and track burn rates, reporting and financial compliance issues

Staff Management, Mentorship, and Development

• Develop performance objectives and development plan for project officer  under supervision
• Establish a system for, communication, follow up, ensuring regular reporting and development of project staff
• Ensure project officer  understood his/her  responsibilities and how their contribution feeds into the overall project objective
• Organize regular staff meetings to review progress, identify issues and solve them
• Develop and assesses the performance of his/her self.

Representation, communication & relationship building

• Contribute to the maintenances of strong relationships with key national partners in the project area and coordinate with other INGOs with humanitarian capacity
• Represent GLRA’s humanitarian response to local authorities, donors, working groups, clusters, task forces, and other members of the humanitarian community
• Establish links and good relationships with relevant government offices/authorities and NGO’s in the area of humanitarian response.

Monitoring, evaluation and quality assurance

• In collaboration and coordination with MEAL, Humanitarian aid unit, and  health and nutrition team facilitate/conduct Joint project support,  assess the project against quality bench mark and conduct project base line and midterm/final review
• In coordination with and support from relevant MEAL staff, design results based monitoring and evaluation process for projects
• Monitor and systematically document project results implementation lessons, best practices and innovations for the project under supervision; and share lessons, best practices and innovations with MEAL and Humanitarian unit team to inform program development
• Conduct regular supportive and joint supportive supervisions to project sites with project team and respective government partners
• Plan and facilitate regularly scheduled reviews of projects with woreda health office heads/experts and HWs/HEWs, and community volunteers in the implementation areas
• Facilitates visits to donors, members and others as necessary;

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling GLRA values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:    Honest, encourages openness and transparency

Duty station:  East Wollega, Limu Woreda

Type of employment:  Fixed term for 1 year

Salary:  As per the approved project budget 

Job Requirement

QUALIFICATIONS AND EXPERIENCE

• Most preferred is Master’s Degree in Public health, Nutrition, / BSc degree in Public Health, Nutrition, Nursing or related fields
• For Master’s Degree 5 years or for BSC/BA degree 7 years of work experience in Humanitarian Preparedness and Response and Or Developmental in a number of fragile or complex contexts in an NGO environment of which a minimum of 4 years managing community based health and Nutrition projects and had been experience in In IDPs
• At list 2 years’ working experience in project management position  
• Trainings on Public Health Emergency ,MHPSS, BEmONC, CEmONC, Infection prevention , Nutrition in emergency, IMNCI  and Referral System
• Solid understanding of the Ethiopian health/Nutriiton policy and strategies, as well as the health sector transformation plan and the health extension platform
• Good understanding of Humanitarian minimum standards (SPHERE)
• Experience working with the regional and local level stakeholders
• Highly developed cultural awareness and ability to work well in another partners  with people from diverse backgrounds and cultures
• Strong results orientation, with the ability to challenge existing mindsets
• Experience of managing and shaping programmes to deliver greater efficiency and effectiveness, and of strengthening implementation of financial control processes
• Practical experience on Project/programme development and management;
• Solid budgeting skills and knowledge of key donor regulations
• knowledge of local language is must
• Commitment to GLRA values