Assist the A/Director-Operations in executing purchases as per the established policies and procedure.
Major Duties and responsibilities:
· Plan, organize, and implement procurement management system in accordance with the established Procurement Manual/Standard Operating Procedure.
· Ensure competent quality execution of all regular purchasing duties
· Maintain complete and updated purchasing records/data and pricing in the system.
· Execute and monitor all regular purchasing duties.
· Assist in managing and following up foreign purchase.
· Fulfill all the required customs formalities to clear goods from customs ware house
· Ensure that all the procured items are delivered as per the specifications and handle and monitor claims to vendors for defectives, shortages, and missing parts.
· Coordinate with suppliers to ensure on-time delivery.
· Ensure that the preparation of purchase orders in accordance with the established policies and procedures.
· Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
· Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
· Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.
· Monitor and co-ordinate deliveries of items between suppliers (local and overseas).
· Ensure that official goods receiving voucher is prepared and issued for all items delivered by vendors.
· Submit procurement activity report at least on monthly basis.
· Perform other tasks as assigned by the immediate supervisor.
Job Requirement
Educational Background & Experience
Ø BA degree in Purchasing and Supplies Management with two years of related experience
Ø Diploma in Purchasing and Supplies Management with four years of related experience
