The Institute for Security Studies (ISS) in Addis Ababa is seeking a Programme Administrator to join its Training for Peace (TfP) team. The administrator will provide general administrative, programme and financial support that includes helping to organise training courses, arrange staff travel and organise events, manage payment processes, manage budgets and be part of the monitoring and evaluation (M&E) processes.
TfP is a capacity support programme to the African Union Commission (AUC) funded by the Government of Norway. Click here for more information on TfP. Overview of duties
Assist with budget management and monitoring, and track financial transactions
Plan of logistical arrangements for events and meetings, including provision of on-site support
Facilitate staff and consultants’ travels arrangements
Support liaison, coordination and communication among TfP partners
Provide general administration support, including organising internal meetings, service provider liaison, booking services and filing
Assist in maintaining databases
Help with programme M&E
Respond to donor inquiries and redirect queries within the programme
Arrange project planning meetings and take minutes
Liaise with stakeholders and staff in a professional and a timely manner
Undertake other activities in fulfilment of programme objectives.
Job Requirements
Overview of requirements
At least Bachelor’s degree in business administration, secretarial studies/office administration, or a related field
At least five years’ experience in financial and programme administration
Excellent English written and verbal communication skills
Strong organising skills and attention to detail
Budgeting and financial administration skills
Ability to work independently and in a team, multi-task and problem solve
Strong people skills and a professional approach
Ability to work with a diverse range of people
Proven competence in MS Office and excellent knowledge Word, PowerPoint, Excel
Available to travel regionally and internationally.
How to Apply
The contract will be until 31 December 2024, and is renewable depending on confirmed funding/renewal of the next phase of TfP. A competitive salary is offered.
Email your application to at addisjobs@issafrica.org Applicants must provide a cover letter and detailed CV, including at least three contactable referees. Female candidates are strongly encouraged to apply and only short-listed candidates will be contacted.
