FH Ethiopia is a non-governmental organization engaged in relief and development activities. All we do, and how we do it, seeks to promote God’s beauty, goodness, and truth in a broken world. As such, we are defined by our ability to make people’s lives measurably better; our ability to deliver impact is the measure of our collective success. For we know that we are God’s handiwork, created in Christ Jesus to do good works, which God has already prepared in advance for us to do. At Food for the Hungry, we operate under a set of values called Heartbeat Values. FH Ethiopia would like to invite potential candidates to apply for the mentioned position:
Position: Procurement and Logistics Coordinator (Internal/External)
Duty Station: Bahir Dar
Duration of Contract: One-year contract, renewable (with 60 working days Probation)
Closing date: April 21, 2024
Job Summary
Principal Responsibilities:
Key Result #1: Procurement Management & Support
Key Result #2: Supplier Management
Key Result #3: Fleet Management, Warehouse Management and Asset management
Key Result #4: Leadership and People Management
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Job Level Specifications
Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.
Practical experience in using a wide range of accounting software including MS Dynamics, MS-Word and MS-Excel and other applications.
Proven expertise with USAID/UN/OFDA rules and regulation on Procurement and Financial Management
Excellent organizational skills; ability to plan and coordinate work, ensure the efficient flow of projects and processes.
Strong people management skills / interpersonal skills with the ability to motivate, teach and mentor staff and volunteers.
Comfortable and persuasive when speaking before both large and small groups.
Ability to interact positively with all levels of the organization and across organizational and cultural boundaries.
Supply Chain Management and projects procurement skills
Tender management and sourcing skills
Negotiation Skills.
Analytical and interpretative problem solving skills,
High personal integrity and good work ethics
Excellent Leadership and management skills
Excellent knowledge of procurement & Disposal policies and procedures
Demonstrated ability to conceptualize, plan and implement strategic initiatives within the context of conservation, natural resource management, international development, and/or other related fields.
Experience
5 years’ experience with at least 3 years’ at management level in driving a procurement and logistics function. Procurement and Logistics experience with responsibility for delivering procurement benefits including value for money. Demonstrated experience in financial budgeting and strategy; business evaluation and advice, risk management and corporate governance, managed statutory requirements.
Education/Certifications
BA or Masters Degree in Business or any other relevant subject from any recognized university, advantages for candidates with INGO Supply Chain Management certifications.
Relevant professional qualification in Procurement and or Supply Chain Management (CIPS qualification or equivalent is preferred)
Distinguishing Competencies
⮚ Specialized training, certification and experience related to procurement (i.e Procurement Planning and Execution).
⮚ Knowledge on local procurement policy, logistics and supply chain management.
⮚ Must have good coordination, negotiation, persuasion, critical thinking and time management skills.
⮚ Good interpersonal and communication (both written and verbal) skills.
⮚ Relevant knowledge of procurement regulations and policies and procedures for major donor ‐ funded programs like USAID.
⮚ Analytical skills and ability to undertake complex analysis and price comparisons of multiple vendor quotes/bids required;
⮚ Competency and experience with spreadsheets required.
⮚ Ability to prepare procurement reports providing periodic status updates as necessary.
⮚ Competent in Microsoft Office applications, strongly in MS Word and MS Excel.
Language
Supervisory Responsibility
This position supervises the Procurement and Logistics Officer position.
Safeguarding Policy
FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.
Safety & Security Responsibility
Encourages compliance of Safety and Security principles and policies of the organization by all staffs;
Visiting project Offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;
Explains to staffs the reasoning behind the organization’s safety and security policies and procedures;
Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members. If possible, he/she should conduct briefing and training sessions himself/herself;
Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;
Encourages staff to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human Resources;
Gender Responsibility
Provide adequate time to staff to participate in gender sensitivity workshops and related events.
Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.
Build a better gender balance in staffing through affirmative action.
Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.
Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.
Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gender issue
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