GENERAL INFORMATION
SOLICITATION NO.: 72066324R10011
ISSUANCE DATE: 04/04/2024
CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: 04/18/2024, no later than 5:00 p.m (EAT) (close of business).
POINT OF CONTACTS: James Cerwinski, Supervisory EXO and Fekadu Tamirate, HR Specialist, e-mail at addisusaidjobs@usaid.gov.
POSITION TITLE: USAID Project Management Assistant (Humanitarian Assistance)
MARKET VALUE: $12,764 – $22,964 yearly i.e., equivalent to FSN - 8. In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Ethiopia. Final compensation will be negotiated within the listed market value. Salary will be paid in local currency at the exchange rate in effect when the payroll is processed.
PERIOD OF PERFORMANCE: Five (5) years. The services provided under this contract are expected to be of a continuing nature through a series of sequential contracts, subject to continued need, satisfactory performance, and the availability of funds.
The expected period of performance will be from 07/01/2024 – 06/30/2029.
PLACE OF PERFORMANCE: US Embassy, Entoto Road, Addis Ababa, with possible travel as stated in the Statement of Duties.
ELIGIBLE OFFERORS: Cooperating Country Nationals (CCNs). “Cooperating country national” means an individual who is a cooperating country citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.
SECURITY LEVEL REQUIRED: Facilities access.
STATEMENT OF DUTIES
General Statement of Purpose of the Contract
USAID/Ethiopia’s Office of Humanitarian Assistance (OHA) is responsible for coordinating the USG’s emergency humanitarian response in Ethiopia and supporting Ethiopia’s relief-to-development continuum. In coordination with USAID’s Bureau for Humanitarian Assistance (BHA), In coordination with USAID’s Bureau for Humanitarian Assistance (BHA), OHA provides life-saving humanitarian assistance—including food, water, shelter, emergency healthcare, sanitation and hygiene, and critical nutrition services, and takes a holistic look at humanitarian aid, providing assistance before, during and after a crisis—from readiness and response, to relief and recovery. This includes non-emergency programming that is foundational to linking humanitarian assistance to long-term development to ensure USG and GoE development gains are protected.
The Program Management Assistant is a key member of OHA. The Jobholder reports to the Deputy Director and has no formal supervisory responsibility.
The Program Management Assistant provides administrative support, program management support and maintains knowledge management systems for OHA. Administrative functions cover essential office support services, including preparation of official correspondence, records management, event planning, and travel, transportation and logistics support. The Assistant provides program management, program monitoring, and related support as an Activity Manager. The Jobholder assists in the budget formulation and pipeline monitoring of Program Funds and Administration and Oversight (A&O).
Statement of Duties to be Performed.
Administrative Support (50%)
Program Management Support (40%)
Maintain Knowledge Management Systems (10%)
The contractor is eligible for travel to the U.S., or to other locations abroad, for training, for temporary duty, or to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.
Supervision Received: The employee will report to the Deputy Office Director/and or designate. The scope of the duties will demand a great deal of initiative in providing program management and administrative support and the ability to work as part of a team as well as independently.
Supervision Exercised: None.
PHYSICAL DEMANDS
The work requested does not involve undue physical demands.
LIST OF REQUIRED FORMS PRIOR TO AWARD
The Contracting Candidates will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:
As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:
BENEFITS:
Group life insurance, medical coverage, annual leave and sick leave.
ALLOWANCES (as applicable):
Meal allowance and miscellaneous benefit allowance.
TAXES
Cooperating Country Nationals are expected to comply with all relevant Ethiopian laws and regulations.
USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs
USAID regulations and policies governing CCN and TCN PSC awards are available at these sources:
LINE ITEMS
ITEM NO (A) | SUPPLIES/SERVICES (DESCRIPTION) (B) | QUANTITY (C) | UNIT (D) | UNIT PRICE (E) | AMOUNT (F) |
0001 | Base Period - Compensation, Fringe Benefits and Other Direct Costs (ODCs) - Award Type: Cost - Product Service Code: [e.g. R497] - Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS] | 1 | LOT | $ _TBD__ | at Award after negotiations with Contractor_ |
EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission in Ethiopia provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. USAID/Ethiopia also strives to achieve equal employment opportunity in all personnel operations.
The EEO complaint procedure is available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
a. Education: Minimum of Two or more years of post-secondary schooling in Secretarial Science or Business Administration, Management, Social Science, or General Studies, equivalent to a US junior college or community college diploma is required.
Prior Work Experience: A minimum of three years of progressively responsible experience related to program management and administrative functions and/or systems management is required.
Language: Excellent written and spoken English and Amharic (level 4).
EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with candidates in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of candidates with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of candidates in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.
Rating factors are used to determine the competitive ranking of qualified candidates in comparison to other candidates. Candidates must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:
EVALUATION FACTORS
EDUCATION (10 points): Points will be given for (1) education above the minimum level and/or (2) specialized education pertinent to the position. and/or (3) specialized training pertinent to the position.
WORK EXPERIENCE (20 points): Points will be given for (1) experience above the minimum levels required, (2) specialized experience pertinent to the position, (3) experience in pertinent development assistance activities, (4) experience in development organizations that are large and/or international.
KNOWLEDGE (30 points): Demonstrated ability to quickly gain general knowledge of regulations and procedures, humanitarian assistance, and of good office management practices; and be knowledgeable, or able to quickly become knowledgeable of overall Humanitarian Assistance activities, as well as demonstrated knowledge of standard office procedures and practices.
SKILLS AND ABILITIES (40 points): Demonstrated organizational and management skills, analytical and research; social and professional judgment; as well as interpersonal interaction in cross-cultural and multi-level settings. Demonstrated ability to interact effectively with a variety of government officials and international agencies and to maintain collaborative working relationships within a team structure. Demonstrated computer skills including Microsoft Office, web-based databases, and electronic filing. Demonstrated decision-making ability and judgment in planning and carrying out tasks, using diplomacy and tact. Demonstrated ability to rapidly analyze information, evaluate data, and prepare reports and related documents in English and Amharic.
WRITTEN TEST (20 points)
INTERVIEW PERFORMANCE (80 points)
BASIS OF RATING: Candidates who meet the Minimum Qualifications will be evaluated in accordance with the Evaluation and Selection Factors.
Candidates should address these factors in the offer package, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to the factors. Failure to address the Evaluation and Selection Factors may result in not receiving credit for all pertinent experience, education, training and/or awards.
The highest-ranking applicants may be selected for an interview and writing test. Interviews may be conducted either in person or by telephone/video call at USAID’s discretion.
Final TEC recommendations for the candidates will be based on the initial evaluation of the applications, interview performance, and written test. USAID/Ethiopia will not pay for any expenses associated with interviews.
Satisfactory Professional Reference Checks – Pass/Fail (no points assigned). Reference checks will be conducted only for the first-ranked candidate. Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. If a candidate does not wish USAID to contact a current employer for a reference check, this should be stated in the candidate’s cover letter, and USAID will not contact those references without contacting the candidate.