Internal/External Vacancy Announcement
In general, the jobholder is expected to work closely with the country senior management team in order to provide quality financial management system and planning processes that establishes the integrity and accountability of the country programme. S/he ensures timely and quality financial reports to internal consumption as well as externally to donors, government offices and other stakeholders. S/he will work with the SMT as they prepare their budgets, proposals and reports. S/he will hold regular meetings and discussions with staffs to provide appropriate and timely advise to ensure effective and efficient use of budget. S/he will assist the Country Director in matters related to the development and review of human resource policies and procedures and management of employees. The role includes developing human resource and general service management systems, policies & procedures to support the business needs of the organization; provide legal and operational advice, guidance, support and coaching to managers at different level to make them effective in team development and staff management including interns; ensure the presence of effective human resource management database system and documentation. S/he will be responsible for recruitment and placement, remuneration (salaries and benefits), promotion, training and development, organizational culture, discipline and grievance handling. Moreover, s/he will be charged to ensure the compliance of the Organization with the labour law of the country. As the job-holder is a member of the Senior Management Team (SMT) s/he plays key role in the programme that often involves assisting in areas other than finance, HR, and General Service.
Specific Duties and Responsibilities
2.1 Financial management and implementation
· In collaboration with the SMT and within the DOT global policy framework and government requirements in the country, maintain and/or adapt the country programme’s financial policies, systems and procedures.
· Lead in all matters of financial and information systems, policies and procedures, ensuring that the programme is informed on all developments in financial policies laid down by the Headquarters and the Country Programme.
· Through and with the SMT ensure that programme and project offices and staffs are complying with financial standards set by DOT.
· Ensure that DOT Ethiopia is operating and utilizing budget as per donors’ agreements and provisions.
· Be responsible for the application, support and management including data integrity of the financial systems and advise the SMT for optimum monitoring.
· Ensure that the organization progressively evaluates its policies, systems and procedures in order to be responsive towards new developments and contextual changes in the operating environment.
· Act as internal auditor for the accounts prepared by project offices and verify budgets prepared by accountants and Finance Officers for their accuracy.
· Sign off budgets before submission to the Country Director for authorization.
· Ensure that all financial reporting requirements set by various donors; DOT headquarters and Country Programme are being adhered to, and are being met in an efficient and effective manner.
· Initiate, design, establish and implement departmental objectives and strategies with a longer-term focus and in a way that helps to develop the country programme.
· Manage and supervise organizational resources including assets and budget allocated to the department.
2.2 Human Resource and General Service Management
· Develop/review HR policies and procedures in line with the requirement of the parent organization and the Labor Law of Ethiopia.
· Ensure that policies and procedures are disseminated and respected by all concerned.
· Responsible for planning, organizing, coordinating, directing, and controlling the overall activities of Human Resources Management Unit.
· Contributes to organizational development, in terms of organizational structure, job design and job evaluation;
· Provides advice and information to the Country Director on human resources management issues, labor laws and regulations;
· Advises employees on working matters, career development, personal problems and labor relations matters.
· Develop/review effective and suitable performance appraisal system for staff and Interns.
· Ensure that reviews are undertaken as per the HR policies and procedures of the Country Office.
· Ensure adequate gender responsiveness during recruitment, staff development and the development of new training programs.
· Undertake occasional salary and benefits survey and recommend to the management for necessary revisions.
· Ensure that there is fairness, equity and budget availability in developing salary and benefit packages.
· Facilitate training and development programmes by ensuring that capable resource persons are employed, trainings take place as planned, etc.
· Liaise with training institutions/trainers in-country and outside for better training and development service to staff and Interns.
· In collaboration with relevant managers evaluate staff and Interns performance against training and development undertakings and advise the Country Director and the SMT.
· Ensure staffs internalize and live the vision, mission and values of the Organization
· Ensure that staffs and Interns are familiar with the Organization’s HR policies and procedures and that the policies and procedures are well respected.
· Establish effective relations with programme managers and other managers at all levels for application of matrix management responsibility of finance staff based in operational locations.
· Ensure effective performance management of finance and systems team and identify and support training and development needs for the staff.
· Ensure that staff performance assessment, development and performance management are in line with performance objectives and organizationally agreed competencies.
· Ensure that organizational resources are well recorded and a fixed asset register is maintained, that the organization’s assets are used for intended purpose only, in collaboration with other units plan, review and decide on the necessity of fixed assets requested before they are purchased and that all the necessary control systems are applied to maintain a strong internal control to maintain organizational resources.
2.3 Coordination
· Coordinate with SMT and project offices for annual planning and budgeting, HRM and general service processes.
· Support programme and project staffs with country budget submission and reporting.
· Provide direct support to the management and budget holders on all matters of finance, specifically budget preparation, monitoring, control and reporting in order to ensure good financial standards are met.
Required qualification, skill, knowledge and competencies
· BA (MA Preferable) degree in Accounting, Business Administration, Management or related disciplines with at least ten years relevant experience
· Experience managing budgets, financial control systems and tight deadlines
· Experience improving administrative systems and policies
· Experience with Ethiopian government financial reporting and regulatory compliance
· Self-directed, entrepreneurial team player with demonstrated leadership ability
· Excellent communication and partnership management skills
· Both verbal and written fluency in English