Terms of Reference for one-year framework agreement
for Videography and Photography Work (High Level Events and Productions )
Organization: Save the Children in Ethiopia
Location/Venue: Addis Ababa and other field offices as appropriate
Dates/duration: one year.
Background:
Save the Children believes every child deserves a future. In Ethiopia and around the world, we work every day to give children a healthy start in life, the opportunity to learn and protection from harm. When crisis strikes and children are most vulnerable, we are always among the first to respond and the last to leave. We ensure children’s unique needs are met and their voices are heard. We deliver lasting results for millions of children, including those hardest to reach.
We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
Scope of Work:
The consultant/s selected for these assignments will provide comprehensive and highly professional video and photography service of all high-level events organized by Save the Children for the duration of one year.
For the purpose of this TOR and subsequent agreements, “high-level events and productions” include but are not limited to events and productions such as national project launches that are attended, opened or led by VIPs. For this TOR, VIPs may be defined as CEOs and CEO-level Save the Children representatives from outside Ethiopia, Country Director of Save the Children in Ethiopia, President, Prime Minister, Minister or Deputy Ministers of government institutions, Donor Mission Directors or Deputy Directors, Head of Donors, celebrities. . A high-level event also has a high-level security requirement for attending guests, and a high-level press conference attached to the event or that runs on its own. A high-level training/workshop event requires at least two break out rooms for the press and/or participants, and press presence is a necessity at such an event. High-level productions could also be defined as photography and videography outputs that will be used for external high level visibility, fund raising and learning documentations for projects.
About the Project:
Save the Children in Ethiopia wants to hire photography and videography services for one year to comprehensively and professionally cover all its high level events as defined in the Scope of Work section of this TOR. These events are of high importance to Save the Children, and they need to be documented in high quality audiovisual and picture versions. High level events are normally followed or preceded by essential press conferences which need to be reproduced with the same level of quality and comprehensiveness as the events themselves. If a high level event happens to involve small group engagements, all the group discussions and their final presentations are an important part of the event and they need to be captured as well as other sessions. In a nutshell, a full video and photographic coverage of a high level event is expected to be largely a rerun of that event enriched with creative elements and professional edits. High-level productions will be used for external high-level visibility, fund raising and learning documentations for projects.
Responsibility of the local consultant
The local consultant will:
· Cover all Save the Children high level events in videos and pictures
· Cover all press conferences or/and panels preceded or followed by high level events
· Cover small group discussions and presentations of high level events
· Produce short documentaries for all Save the Children high level events
· Produce short promotional videos for all Save the Children high level events
· Produce high quality video productions documenting projects (success stories, baseline data, human stories. project close out promotional videos)
· Edit existing videos and photographs to bring them to a high level production, which is applicable to all productions listed above
· Use latest video and photo cameras for the task. Save the Children will use expertise to check whether the quality of equipment is up to the standard that will be set and included in the agreement to be signed between Save the Children and the consultant who gets the job.
Summary of Expected Outputs and Deliverables:
· Raw video recordings and all pictures of high level events covered
· Edited version of video recordings of covered events in latest softcopy version
· Edited version of short documentary videos of covered events in latest softcopy version
· Edited version of promotional videos of covered events in latest softcopy version
· Edited version of video recordings of high level press conferences in latest softcopy version
· If required, the consultant should subtitle videos for covered events
· Edited and captioned set of relevant pictures
· Edited and captioned poster size photos
Specific deliverables
· First edited draft of the video recordings and their summary and documentary versions should be summited no later than two weeks after the events take place..
· First edited and captioned draft of photos should be submitted no later than two weeks after the events take place
· Final versions of video recordings and photos should be submitted together with their raw versions no later than one month after the events take place
· Exceptions for timeline of delivering all assignments may be provided in specific agreements depending on location and urgency of work.
Qualification and experience of the consultants
The local consultant and associates are expected to have at least a diploma in photography, cinematography, sound design or related fields of study with dependable experience in event documentations, audiovisual editing, directing, documentary writing and production, animation, visual effect and graphics, color grading, scriptwriting, subtitling, etc. Other big pluses include:
Previous relevant experience working on assignments of high significance with Save the Children
Well-equipped sound studio and editing facilities
Demonstrable excellence