The aim of the role is ensuring exact placement and proper condition of files which encompasses proper labelling for easy access and keeping safe of financial documents from harm and unauthorized access. This will include labelling of document files, keeping track of document movement, enable easy access to files during audit, planning of file storage, receiving of monthly finance files from field, keeping track of completeness of financial documents such as contracts, DIK files and payment documents, etc..
MAIN DUTIES AND RESPONSIBILITIES
• Recording of the flow of documents to and from finance department.
• Receiving of financial documents both from Head office and Field finance staff at month-end, such as the monthly cash book documents, beneficiary distributions and Donation-In-Kind (DIK) documents and do proper labeling.
• Maintain and update contract databases both in soft and hard copies.
• Support the finance team in donor grant filing both in soft and hard copies.
• Check completeness of finance payment documents for such as GIDs, invoices, and receipts and update and report missing paperwork regularly to the respective Concern WWE staff.
• Assist the finance team on checking stock and Fixed Asset records in liaising with the logistics team and inform any anomalies to the respective finance team.
• Collect bank statements from bank & deliver bank transfer instructions to
• Payment of monthly taxes as per the deadlines.
Perform scanning, photocopying and printing work of the finance department.
• Assist in proper filing of beneficiary documentation and reconciliations.
• Advise on file storage and space management.
• Actively participate and prepare documentation during internal/external audit.
• Ensure Concern WWE’s fraud policies are adhered to all the time.
• Any other duties as required.
Requirement
Ø Degree in accounting or related field
Ø 0 – 1 year experience
Ø Computer Literate
Ø Fluent spoken & written English
Ø Ability to work as part of a team
Ø Ability to take direction and work independently