· Carries out foreign procurement activities of the company.
· Ensures that foreign purchases are carried out in line with company policies and procedures.
· Reviews purchase requisitions from foreign or local sources for proper authorization, and budget clearance; ensures the accuracy of part numbers, specifications, quality standards, units of quantity etc.
· Prepares and distributes invitation letters to suppliers or agents for quotations.
· Opens LC and completes other required bank formalities; follows up the arrival of purchased items; communicates and conducts correspondence with suppliers and agents.
· Clears customs requirements; controls the collection of items purchased after thorough checking.
· Follows up inspection of sent items, reports to supervisor and suppliers regarding any damaged or short landed goods and follows-up the recovery or compensation as per agreement, purchase orders and procedures.
· Ensures that raw materials and products are transported timely in cost effective manner;
· Ensures systematic maintenance of documents, records, files, forms, etc.
· Follows-up issues of non-compliance in collaboration with other concerned officials.
· Maintains data and updates suppliers’ mailing list, e-mail addresses, catalogs etc.
· Maintains filing systems for procurement and logistic activities ensuring adherence to company policies.
· Prepares regular reports regarding procurement and logistics operation
· Performs any other related tasks and required